Description : Receptionist and Administration Assistant. Company : Baker Heart and Diabetes Institute. Location : Melbourne VIC

• Generous NFP Salary Packaging options

The opportunity

We are seeking an enthusiastic and motivated Receptionist and Administration Assistant with a strong customer service and administration background to join our Administration Services team. Key duties will include managing front-of-house services, preparing seminar advertising, organising catering, stationery, archiving, mail services, etc.

Key duties

In this role you will be expected to:

• Provide a welcoming and professional first impression for callers and guests.
• Promptly respond to incoming email, faxes and phone queries.
• Manage the meeting room booking process on behalf of the staff and in conjunction with other reserved room calendar editors.
• Disseminate advertising for in-house and external meetings and seminars.
• Provide administrative assistance on an ad-hoc basis to assist operational divisions when workload dictates.
• Sort incoming mail quickly and appropriately and record incoming mail for the Finance team.
• Manage office supply and courier supplier relations including account reconciliation and preparation of payment forms (local, interstate, and international couriers; postal accounts; Alfred car parking, stationery, business cards, etc.).
• Support the advertising of internal seminars, including organising catering and setting up of meeting space.

Skills and experience

You will have:

• 1+ years in an administrative, secretarial, or receptionist role; or a combination of relevant experience and/or education/training.
• Demonstrate excellent telephone manner and communication skills as well as good organisational and customer service skills.
• Excellent planning and organisational skills, including the ability to manage a range of tasks with conflicting priorities.
• Competence with the Microsoft suite of programs.
• Demonstrated ability to meet deadlines without compromising close attention to detail and accuracy.
• A high level of interpersonal skills and demonstrated ability to participate positively in a diverse team.

Benefits

Working at the Baker Institute offers flexibility, professional development, and the opportunity to contribute to a research centre of world renown. Benefits include generous salary packaging, an employee assistance program, as well as modern offices and laboratories adjacent to the Alfred Hospital and walking distance to St Kilda Road, Chapel Street, and Fawkner Park.

Remuneration will be commensurate with the successful candidate’s qualifications and experience.

Read more about our gender equality and diversity initiatives.

How to apply

Applications should include a current resume and cover letter, quoting reference LB02. Applications without these documents will not be considered. We are reviewing applications as they are received so if you think you're the right person for this role, we'd love to hear how your capabilities, achievements and experience set you apart.

To be eligible to apply for this position you must hold appropriate Australian work rights and be immunised with the COVID-19 vaccination in accordance with COVID-19 Mandatory Vaccination Directions (No 4). More details of the role can be found in the position description, for further information please contact the person listed below.

Apply for this job via Seek

We will close this job ad as soon as we have enough applicants so please apply without delay.

Contact details

Long Bui
E: [email protected]

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